Your Guide to Virtual Recruiting: Everything You Need to Know

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Virtual Recruiting

With the blessings of the internet, it’s now possible to reach even the furthest corners of the world through virtual communication. So, needless to say, this opens up a wealth of opportunities for recruiters searching for the best possible candidates in their field. Gone are the days when you were limited to local applicants; instead, you can advertise your job vacancies to an international audience.

Exciting, right?

If you want to enjoy a slice of the pie, we’re happy to report that virtual recruiting has never been easier. For many companies, this process sits firmly alongside other strategies in their recruiting arsenal – not only for reaching remote candidates but also as a more convenient way of screening applicants before dishing out in-person interviews.

Or, if you’re reading this article amidst the COVID-19 pandemic, and you’re still hiring, familiarizing yourself with virtual recruiting methods is all the more essential.

Whatever your reasons for dabbling in virtual hiring, worry not. Below we’ve compiled a guide outlining everything you need to know about virtual recruiting – so let’s dive in!

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What’s virtual recruiting?

In short, virtual recruiting describes a hiring process that takes place remotely, without meeting the candidates face to face. Instead, recruiters rely on technology to host video interviews, virtual events, surveys, and assessments to evaluate their applicants remotely.

The advantages of virtual recruiting

While face-to-face interviews shouldn’t be undervalued for the honest, personal connections they facilitate, virtual recruitment strategies are becoming increasingly common, especially when social distancing measures apply. So, let’s explore the advantages of virtual recruiting.

Ensuring recruiting continuity even in difficult situations

As we’ve already alluded to, COVID-19 has accentuated the need for remote hiring strategies. In many cases, this pandemic has forced entire teams to work from home. Still, by having a virtual recruitment process in place, you can continue to hire and onboard new staff. As long as you and your applicants have a stable internet connection, it’s possible to continue filtering prospects through your recruitment funnel despite the chaos Coronavirus has ensued.

Saving time, protecting schedules

Virtual recruiting enables you to screen more candidates in a shorter amount of time – especially if you’re using one-way video interviews and online assessments. But even traditional video conversations can be scheduled much more flexibly to fit around your busy schedule.

The bottom line: Either way, you’ll save time – which is never a bad thing!

Reducing recruitment spending and interview expenses

A well-designed virtual recruiting process allows you to automate a lot of manual tasks. That way, you can streamline and optimize the entire process to ensure your funds are used effectively on finding and recruiting the best possible applicants.

In the long-run, your company will also save money on interview expenses, especially travel expenses for your out-of-town candidates.

Minimize bias and open more doors

Streamlining your virtual recruitment efforts allows for a consistent approach. This is essential for affording each candidate an equal footing and reducing common hiring biases. Some all worthy candidates will be brought to your attention that otherwise may have slipped through the net.

What’s more, a virtual hiring process allows you to access a global talent pool and recruit people from different parts of the world in an efficient way.

Adapting to Remote Work in Recruitment

It is likely that at least some of the changes in recruitment processes will be permanent.

The limitations of virtual recruiting

There are two sides to any coin – so, while virtual recruitment boasts plenty of advantages, conversely, there are valid reasons why many still prefer face-to-face interviews and wouldn’t want to stick to remote recruiting after the COVID-19 pandemic.

These drawbacks don’t necessarily discredit virtual recruiting. Instead, they pose challenges that, with careful thought and consideration, can be overcome with a hybrid approach.

With that being said, let’s take a look at some of virtual recruiting’s drawbacks.

It’s harder to gauge a culture fit

Without candidates coming into the office, introducing them to the team, and showing them around, gauging whether they complement your office’s culture can be a challenge.

They might accept the job only to find that your workplace environment or their team doesn’t suit them, or vice versa, and this mismatch could lead to an early exit.

This is where face-to-face interviews shine, as recruiters get the chance to engage with candidates on a more personal level. Anyone can hide behind a screen. But, in-person, it’s harder to conceal your real personality. 

The candidate experience might suffer 

If you’re only using virtual recruitment strategies, candidates don’t always feel as valued and engaged as they might with in-person hiring methods. This is especially true if all your video interviews are limited to one-way communications, after all, this is somewhat of a ‘detached’ approach.

So, don’t forget to brainstorm virtual recruitment ideas on how to provide an interactive experience to your candidates. And on top of your automated recruitment techniques, consider providing applicants with an avenue where they can ask questions. This helps take the edge off any aloofness associated with other virtual hiring procedures.

Candidate Engagement in COVID-19

Candidate engagement and candidate experience are inextricably connected. While it is not easy to ensure great, engaging candidate experience in a fully virtual recruitment process, it is also not impossible, as you can see below.

How to make your virtual recruitment process a success

To boost your chances of building a successful virtual recruiting process, there are a few things to keep in mind – all of which hinge on the needs, size, and capabilities of your company. Also, it almost goes without saying, the more advanced tech you have access to, the more options you’ll have available.

Here are our tips on how to recruit virtually.

Abide by the law

Whenever you use recruiting technology and collect data online, you must abide by the law. This means complying with EEOC guidelines.

Not only that, but you also need to take precautions to ensure your recruitment process is non-discriminatory as per the Equality Act. This means that at no stage should your recruitment funnel filter out candidates due to:

  • Age
  • Disability
  • Gender 
  • Marital status
  • Race
  • Religion 

One way to reduce unsconscious bias is to introduce principles of blind hiring into your process such as blind resume screening. This is just one of the many ways you can eliminate prejudice from your recruitment process.

Also, if you’re recruiting in different countries, you have to make legal considerations for all of them, as local labor and privacy laws might differ. For example, if you’re recruiting in Europe, you must make sure that the recruitment tools you’re using are GDPR compliant.

Adapt your recruitment tech stack

A good virtual recruiting process is largely supported by technology and you might need to adjust your usual recruitment tech stack. Check if it has the necessary capabilities. For example, if you’re planning to conduct one-way video interviews, does your existing tech support that or will you need to implement new sofware? Can you upload company videos to your assessments to introduce your organization and its culture? Do you have tools to organize virtual hiring events (more on that later)?

Whenever you want to implement new software, make sure that it integrates with your ATS to create a seamless virtual recruitment experience for recruiters and hiring managers.

When you’re expecting higher volumes of applications, consider using chatbots as virtual recruitment assistants.

The beauty of using a chatbot is that they can be available all day, every day, to answer your candidate’s questions. So, if you haven’t already, consider installing one on your recruitment site. Program it to answer frequently asked questions and/or redirect candidates to where they can find the help they need.

It’s an effortless way to ease your support team’s workload, and provide instant responses to applicants – win-win!

Video in Screening Process

… and 80% are using video in the interview process. Depending on your virtual hiring process, you need to continuously make sure that your technology fully supports your goals.

How AI & recruitment technology is changing recruiting experience

Find out how tech has helped other companies grow by enhancing both the recruiters’ and candidates’ experience!

Let candidates to experience the job and the company culture

As we’ve already hinted at, virtual recruiting often doesn’t allow inviting candidates on site for a job trial or an assignment and letting them experience your workplace culture. However, you can overcome this barrier by providing immersive virtual experiences. For instance, you could take candidates on a virtual tour of the office, have them ‘meet’ various members of the team, and get them to complete tasks that mirror the kind of work they’ll do on the job.

You should also pay special attention to your culture pitch during the interviews and come up with examples and stories to build a picture of your company culture in your candidates’ minds.

You’ll get a better feel for whether the applicant is a good fit. Likewise, the candidate can evaluate for themselves whether they’re interested in what you have to offer early on in the hiring process.

Think about ways to bring job trials or assignments in a virtual setting. This can include take-home tasks with a time limit, as well as situational judgement tests as a part of your online assessment.

Presenting Company Culture Remotely - HIRED Report

Providing the right insights about your company culture to the candidates should be an integral part of your virtual recruitment strategy, as it increases chances of them accepting your offer.

Keep candidates informed every step of the way and customize candidate experience

Virtual recruitment can be an uninvolved experience, which often leaves candidates unsure about where they stand. This is usually due to a lack of personal connection and feedback. However, just because you’re using digital and remote strategies to screen potential recruits, doesn’t mean you can’t offer a human touch to the experience.

So, tackle this issue by making candidates aware of what your virtual hiring process looks like from the get-go, and what stage they’re at. Explain to them beforehand what tools you’re going to use and how they can prepare. 

For instance, will they need to download any video interviewing software? If so, tell them well in advance and send clear instructions on how to join the interview. This helps to ensure the meeting goes as smoothly as possible for all parties concerned.

It’s also an excellent idea to introduce the candidate to whoever’s interviewing them (before the day of their interview). Perhaps you could organize this via email or LinkedIn? This allows the applicant to do their homework about the interviewer and often works wonders for putting the candidate’s mind at ease.

Continental, a global automotive parts manufacturing company, has used Linkedin to provide virtual interview tips to their candidates.

You can automate a lot of recruitment communication with candidate relationship management tools, email marketing software, or even your pre-employment testing suite. You can send your candidates relevant information based on the stage of the recruitment process they’re in, or who the hiring manager is.

Keep the lines of communication open – be sure to encourage candidates to reach out with any questions they have. As we’ve mentioned earlier, it is great to have a chatbot answer common questions but you should make it clear that a real-life person from the team will address applicants’ queries if needed. Give candidates an option to contact you via their preferred communication channel such as:

  • Social Media: Linkedin, Twitter, and Facebook are all popular choices for recruiters. Twitter offers itself as a place to start discussions and kickstart conversations. Facebook tends to be better for more casual inquiries and for sharing images and videos about your workplace. Conversely, LinkedIn is a professional networking platform, where communications with prospects might adopt a slightly more serious tone. 
  • Email: Email is still a valuable way of contacting and communicating with candidates. It provides a paper trail that’s easy for you and your team to follow and a simple way for candidates to get in touch with you – so everyone’s a winner. 
  • Phone Calls: Although phone calls can be harder to schedule and take more time, running a recruitment hotline is still worth considering. This is especially true if you’re launching an unusually large recruitment campaign. Phone calls empower you to make a personal connection with promising candidates earlier in the hiring process before shortlisting them to the next round.
Social Media & Employer Branding COVID-19

You can also use social media to answer candidates’ questions and provide information about your recruitment process, especially in a period of uncertainty.

Transform your career events

Anything is possible with modern technology! These days, traditional career events and job fairs can be undertaken virtually. You can host anything from open office days to networking events online…providing you have the right technology and know-how to do so. Digitizing these events is a fabulous way of giving candidates an exciting insight into your company’s culture.

Not only that, but virtual hiring events tend to be cheaper and generally more accessible to larger pools of candidates than traditional in-person occasions.

Just make sure you prepare engaging content and market your event heavily beforehand to ensure a decent turnout. We recommend that you select a variety of team members to appear live throughout the event so that candidates have the opportunity to ‘meet’ your team.

It’s also a good idea to host a few Q&A sessions – we urge you to encourage discussion amongst your current staff and prospective hires. This works wonders for engaging your audience and identifying attendees who have their finger on the pulse.

Virtual Job Fair Example

Indiana Department of Correction (IDOC) organized multiple virtual job fairs amidst the COVID-19 pandemic. They included the introduction of IDOC and benefits of working there, explained their application and recruitment process and did Q&A sessions with participants. Participation and interest more than doubled compared to their regular job fairs. 

Are you ready to use virtual recruitment to grow your team?

In times as unpredictable as these, it’s good to know that technology enables us to keep connecting with new candidates. Virtual recruiting has the potential to transform your recruitment process and lets you vet and hire candidates remotely.

Not only that, but it also facilitates a cheaper, faster, and more efficient hiring process, while empowering you to expand your candidate pool further than ever before.

So, what are you waiting for? Start using virtual recruitment methods today to find great candidates for your team, even if you’re unable to invite them to your office. Good luck!

How AI & recruitment technology is changing recruiting experience

Find out how tech has helped other companies grow by enhancing both the recruiters’ and candidates’ experience!

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